How Does an Apostille Work?
The Hague Convention of 1961 established the requirement for apostille certification. It made important documents legal and recognizable in foreign countries and standardized a process for doing so. Legal documents issued in one nation can be made legal in another country that also signed the convention.
An apostille certificate authorizes the party that has signed the document and verifies the authenticity of the seal on the document. Obtaining an apostille can take time, but knowing the right process can streamline the process, whether you need to certify a birth certificate, court document, power of attorney, corporate document, will, passport, driver’s license, or another document.
What are the requirements for apostilling a document in New York?
You will need to make sure of the following:
The New York Secretary of State apostilles public and private documents if the following applies:
For the five boroughs of Manhattan, Queens, Bronx, Brooklyn, and Staten Island:
For New York State:
Scanned copy of Original
We are able to work on a scanned copy of your original if the original is not available due to any of the following reasons:
For this option please make sure the destination country ACCEPTS apostilles of the scanned photocopy instead of the original document; most countries do accept an apostille of the scanned photocopy.
How Do I Prepare My Document for an Apostille?
If you have vital records documents; such as; birth certificates, marriage certificates or death certificates, please make sure your document is original and that it has the proper signatures and seals. If your document is a Power of Attorney, Affidavit, letter of authorization to travel or any instrument that needs to be signed by you or your family, please have the document notarized near you and then mail it, or if you live near our offices we can notarize the document for you at no extra charge. Once you verify you have the appropriate signatures or it has been properly notarized we are able to present your document at the corresponding clerk of a county court. Then we will present it to the secretary of state to finalize the process.
For the Five Boroughs of Manhattan, Queens, Bronx, Brooklyn, and Staten Island: For further information in ordering birth and death records, please call the New York City Department of Health at 212-788-4520 or visit the VitalChek website at: www.vitalchek.com/vital-records/new-york
For Ordering a Marriage Certificate, Visit: Marriage Bureau: Marriage Municipal Center, 1 Centre Street, 2nd Floor, New York, NY 10007 (212) 669-8090. If you need assistance obtaining a NYC Marriage Certificate or NYC Divorce Decree, as expediters we are able to do so, Please contact us for a quote 844-606-8719.
For New York State: Any birth, death, marriage, or divorce record can be obtained at: New York Department of Health, Vital Records Section, PO Box 2602, Albany, NY 12220
Apostille International Can Help
We have certified apostille agents on staff. Able to manage the entire process, our agents are familiar with all local guidelines. Our agents can obtain an apostille on any U.S. document you plan to use internationally, and we also offer mobile notary services. To get started and request your free quote on apostille services in New York, call 844-606-8719.