Illinois
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Apostille Your Illinois Documents
Illinois is the fifth largest state in the United States. Its capital is Springfield, and its most populous city is Chicago.
More than 400 applications for apostille of documents and legalizations are received monthly from Illinois. Many applications come from Chicago, including marriage, police, and death certificates. There are also legalizations related to the embassy.
What Documents Are Eligible for Apostille in Illinois?
In Illinois, you can obtain an apostille for a variety of documents for international use. These documents generally include:
- Legal Documents: This category covers apostilles of birth certificates in Illinois, marriage certificates, divorce decrees, adoption papers, and court orders.
- Educational Documents: Examples include diplomas, transcripts, academic degrees, and other records from educational institutions in Illinois.
- Business Documents: Common examples include business agreements, articles of incorporation, certificates of good standing, and powers of attorney. They can also include intellectual property documents such as patents and trademarks.
- Government-Issued Documents: These are documents issued by state departments or local government agencies, including permits, licenses, and certificates.
- Notarized Documents: These are documents that are notarized. This includes affidavits, contracts, powers of attorney, and sworn statements.
The procedure for obtaining an apostille in the state may vary depending on the type of document. It is crucial to follow the appropriate procedures as specified by Illinois state regulations.
Additionally, you must also observe the requirements of the destination country where the document will be used. You can consult a professional service or the relevant state authorities. This helps ensure the apostille process is handled correctly.
What Are the Requirements for Apostilling a Document in Illinois?
Below are the requirements for obtaining an apostille or legalizing a document in Illinois, along with the types of documents eligible for apostille.
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Original Document
You will need to make sure of the following:
- You have an original or duplicate document issued by the State
- Appropriate signature is provided
- Original document was recently issued
The apostille of the original takes anywhere from 4-10 business days.
The Illinois Secretary of State apostilles public and private documents if the following applies:
- Illinois birth and death certificates have been signed by the Local Registrar, County Clerk or the State of Illinois Department of Public Health
- Illinois marriage certificates have signatures of the County Clerk or the State of Illinois Department of Public Health
- Illinois divorce decrees have been certified by the Circuit Clerk
Please note:
- The following signature are accepted on an original document so it is valid for an apostille:
- Steven C. Noble, Local Registrar
- Jesse White, Secretary of State
- Peggy Ann Milton
- Terry Mason, Local Registrar
- Willard R. Helander, County Clerk
- Bob Delaney, County Clerk
- David Orr, County Clerk
Scanned Photocopy of Original Document
You will need to make sure of the following:
- Appropriate signature is NOT provided
- Original document is damaged
- Original document was issued over 10 years ago
- The destination country will accept an apostille on the scanned photocopy of the original document; most countries do accept apostilles on scanned copies
- You need the apostille within 24 hours
Please note:
- Because the notary and apostille must come from the same state, your scanned photocopy will be both notarized and apostilled in New York City.
What If I Don’t Have My Original Document?
If you don’t have your original document, you must request one. You can contact the Illinois Department of Public Health, Division of Vital Records to obtain copies of certificates at:
IDPH
Division of Vital Records
925 E Ridgely Ave
Springfield, IL 62702
For more information, visit their website: https://dph.illinois.gov/topics-services/birth-death-other-records.html
If you prefer to order online, you can also visit: www.vitalchek.com
Illinois Document Certification with Apostille International
Apostille International provides comprehensive apostille services in Illinois. We ensure that your documents meet the necessary requirements under the Hague Convention.
Processing apostille requests usually takes several weeks. However, we offer expedited services for faster results. Choose between our Standard service or opt for our Express processing, which offers same-day or 24-hour turnaround.
For a quote or to receive more information, contact us at 844-606-8719. Experience the convenience and reliability of our state of Illinois apostille or certification services.