Virginia
Do you need to legalize or apostille a document in the state of Virginia? Forget the complications and leave the work to us.
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The State of Virginia, officially known as the Commonwealth of Virginia, is part of the 50 states of the United States of America. With its most populous city Virginia Beach and its capital Richmond, the State of Virginia requests monthly more than 500 apostilles and legalizations of documents.
Documents that can be apostilled in the state of Virginia include marriage certificates, police records, death certificates, and many others. Also all kinds of papers related to the embassy. In all these cases we can apostille both the original documents and copies of them. Here are the requirements.
What are the requirements for apostilling a document in Virginia?
The following are the requirements necessary to apostille or legalize a document in the state of Virginia. Also listed are the types of documents that can be apostilled.
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Original Document
You will need to make sure of the following:
- You have an original document or duplicate issued by the State
- Appropriate signature is provided
- Original document was recently issued
- The apostille of the original takes anywhere from 4-10 business days.
The Virginia Secretary of State apostilles public and private documents if the following applies:
- Documents were issued by one of the following:
- Clerks and Deputy Clerks of Virginia
- Courts
- Registrars and Deputy Registrars from the Virginia Department of Health
- Clerk of the State Corporate Commission
- Vital Records, including birth, death and marriage certificates, single status or divorce documents were issued from the Virginia
- Department of Vital Records
Documents notarized by a Virginia Notary Public are acceptable as long as the following applies:
- Signature and seal of the Notary is original and legible
- Document is signed by the Clerk of the Circuit Court and Deputy Clerk
- Has proper acknowledgement and notarial statement indicating what is being notarized
State and City are indicated - Notary’s expiration date and registration number are correct
Please note:
- All certified copies must have been issued within the last 12 months (a year)
- Marriage certificates can also be acceptable if issued by the Circuit Court in which the marriage was recorded as long as it has a “triple seal” or “authentication of record”
- A “triple seal” or “authentication of record” is an attachment with two seals from the Clerk and one seal from the Judge of the Circuit Court certifying the record
- You may request vital records by mail, in-person or online.
- For more information on how to process your request, visit the Virginia Department of Health website at: http://www.vdh.virginia.gov/vital-records/
- If you want to order online you can also visit: www.vitalchek.com
Scanned Photocopy of Original Document
You will need to make sure of the following:
- Appropriate signature is NOT provided
- Original document is damaged
- Original document was issued over 10 years ago
- Destination country ACCEPTS apostilles of the scanned photocopy of the original document; most countries do accept an apostille of the scanned photocopy.
- You need the apostille within 24 hours.
Please note:
- Because the notary and the apostille are required to be issued from the same state, the scanned photocopy of the original document that you provide will be notarized and apostilled in New York City.
- You may request vital records by mail, in-person or online. For more information on how to process your request, visit the Virginia Department of Health website at: http://www.vdh.virginia.gov/vital-records/