Kentucky
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Apostille Your Kentucky Documents
The state of Kentucky, along with its most populous city, Louisville, is located in the southern part of the country and requests more than 250 apostilles of documents on a monthly basis.
Below is a list of document types eligible for apostille certification in Kentucky, along with the requirements for both original documents and scanned copies.
Which Documents Qualify for Apostille in Kentucky?
In Kentucky, a variety of documents are eligible to receive an apostille for international use, including:
- Legal Documents: Birth certificates, marriage certificates, divorce decrees, adoption records, and court orders.
- Educational Documents: Diplomas, transcripts, academic degrees, and other records issued by educational institutions.
- Business Documents: Business contracts, corporate registration documents, powers of attorney, and intellectual property records, such as patents.
- Government-Issued Documents: Permits, licenses, and other official approvals issued by state or local authorities.
- Notarized Documents: Any notarized papers, including acknowledgments, affidavits, and sworn statements.
The process and requirements for securing an apostille can differ based on the document type and the specific jurisdiction involved. In Kentucky, it’s essential to work with the appropriate authorities. You can also reach out to a professional service to ensure all steps are completed correctly. Meeting both Kentucky’s guidelines and the requirements of the destination country is crucial.
What Are the Requirements for Apostilling a Document in Kentucky?
Below are the necessary steps and requirements for obtaining an apostille or legalizing a document in Kentucky:
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Original Document
You will need to make sure of the following:
- You possess either an original document or a certified duplicate issued by the state
- The required signature is included
- The original document was recently issued
The apostille of the original takes anywhere from 4-10 business days.
The Kentucky Secretary of State apostilles public and private documents if the following applies:
- Vital records such as birth, marriage and death certificates were issued by the Kentucky Department of Vital Statistics and were signed by State Registrar Paul F. Royce.
- Notarized documents were signed by a Registered Notary in the Commonwealth of Kentucky and signature is certified by the County Clerk in the county where the Notary took the oath of office.
- If the document is a Divorce Decree, it must be signed by a judge and/or a circuit clerk and the signature must be certified by the County Clerk where the circuit court is located.
Please note:
- Signatures by State Registrars Barbara F. White and Gary L. Kupchinsky are NOT acceptable for an apostille.
Scanned Photocopy of Original Document
You will need to make sure of the following:
- Appropriate signature is NOT provided
- Original document is damaged
- Original document was issued over 10 years ago
- The destination country will accept apostilles for scanned photocopies of the original document; most of the time, the foreign country will accept an apostille of the scanned photocopy
- You need the apostille within 24 hours
Please note:
- Because the notary and apostille need to originate from the same state, your scanned photocopy will undergo notarization and apostille processing in New York City.
What If I Don’t Have My Original Document?
If you don’t have your original document, you can obtain a copy through the Kentucky Office of Vital Statistics. For assistance, contact or visit:
Kentucky Office of Vital Statistics
275 E Main St
1E-A
Frankfort, KY 40621
For additional details, visit their website at:
https://www.chfs.ky.gov/agencies/dph/dehp/vsb/Pages/default.aspx
If you prefer to order online, you can also visit: www.vitalchek.com
Kentucky Apostille Services with Apostille International
Apostille International is proud to offer certified Kentucky apostille services, ensuring your documents comply with Hague Convention standards for international use.
Standard processing times for apostille requests can take several weeks. For those requiring quicker results, we provide expedited options. Choose our Standard service or opt for Express processing for same-day or 24-hour turnaround.
To begin, call us at 844-606-8719 for a personalized quote. Trust Apostille International for reliable and efficient Kentucky apostille services.