Montana
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The state of Montana is located in the western region of the country. Its capital is Helena, and its most populous city is Billings. Montana receives a large number of apostille requests for documents each month.
Here you will find what kind of documents you can apostille in the state of Montana. You will also find the requirements for both original documents and scanned copies of them.
What Documents Are Eligible for a Montana Apostille?
A variety of documents issued in Montana can be apostilled to ensure their recognition internationally. These include:
- Personal and Legal Documents: Birth certificates, marriage licenses, divorce decrees, adoption records, and court judgments.
- Educational Records: Diplomas, transcripts, degrees, and other official academic documents from Montana institutions.
- Business Documents: Corporate registration papers, contracts, powers of attorney, and intellectual property documents like trademarks and patents.
- Government-Issued Certificates: Licenses, permits, and other official records provided by Montana state or local agencies.
- Notarized Documents: Affidavits, sworn statements, and other documents notarized by an authorized Montana notary public.
The process for obtaining an apostille from Montana depends on the type of document and its intended purpose. It’s important to comply with Montana’s guidelines as well as the requirements of the country where the document will be used.
To ensure accuracy and avoid potential issues, it’s advisable to seek expert advice. This should be done before submitting your documents for apostille certification or approaching the appropriate state office.
What Are the Requirements for Apostilling a Document in Montana?
The following are the requirements necessary to apostille or legalize a document in the state of Montana. Also listed are the types of documents that can be apostilled.
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Original Document
You will need to make sure of the following:
- You have an original document or duplicate issued by the State
- Appropriate signature is provided
- Original document was recently issued
The apostille of the original takes anywhere from 4-10 business days.
The Montana Secretary of State apostilles public and private documents if the following applies:
- Vital records are issued by the appropriate County Clerk and Recorders Office, Clerk of District Court or Montana Department of Vital Records
- Private documents like diplomas, passports, and school transcripts are certified in their original by a Montana Notary
- Acceptable signatures include that of James R. Edgar, State Registrar
Please note:
- Vital records can only be certified by someone who works in the office where the original or official copy is kept
- No documents over 5 years are accepted
Scanned Photocopy of Original Document
You will need to make sure of the following:
- Appropriate signature is NOT provided
- Original document is damaged
- Original document was issued over 10 years ago
- Destination country ACCEPTS apostilles of the scanned photocopy of the original document; in most cases, countries do accept an apostille of the scanned photocopy
- You need the apostille within 24 hours
Please note:
- The notary and the apostille are required to be given from the same state. This means the scanned photocopy of the original document must be notarized and apostilled in New York City.
What If I Don’t Have My Original Document in Montana?
If you don’t have your original document in Montana, you can request a copy through The Office of Vital Records in Montana:
Office of Vital Records
111 N Sanders Rm 6,
Helena, MT 59604
Mail Address:
PO Box 4210
Helena, MT 59604
For more information, visit their official website:
https://dphhs.mt.gov/vitalrecords/index
If you prefer to order online, certified copies can also be requested through VitalChek. This is a secure and convenient service for obtaining vital records needed for apostille certification.
Montana Document Apostille Services by Apostille International
At Apostille International, we specialize in providing apostille services in Montana to help your documents gain international acceptance under the Hague Convention. Whether it’s a birth, death, or marriage certificate, we’ll handle the process from start to finish.
While standard apostille processing in Montana may take a few weeks, we also offer expedited services. This service is for those who need documents processed quickly. Choose from our Standard service or opt for our Express option for same-day or 24-hour turnaround.
Ready to begin? Call us at 844-606-8719 or complete our online form to receive a custom quote. Apostille International is your go-to source for fast, dependable, and stress-free apostille services in Montana.